Seedlings of Gaia
Terms & Conditions
Below are the general terms and conditions for our events, sessions and retreats. Please make sure you read and understand them. If you have any questions, please feel free to contact us. We would love to help you and be of service.
General Terms and Conditions
These terms and conditions are applicable for all reservations at Seedlings of Gaia either through the website, social media accounts, Whatsapp, email or other third party platforms. The General Terms and Conditions are exclusively governed by law. Any disputes relating to these General Terms and Conditions are settled exclusively by the competent legislation.
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Reservations and Confirmations
By completing the online reservation or by placing your reservation over the phone, verbally, digitally or any other type of communication you accept these Terms and Conditions as a binding contract between Seedlings of Gaia and yourself and other members that might be part of your reservation.
A written or emailed confirmation sent by Seedlings of Gaia confirms your reservation. Some reservations are only valid after transfer of the deposit of payment is done and you are officially informed in written form via any means.
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Travel insurance
It’s a requirement that you take out appropriate travel insurance, including medical cover for medical treatment, accidents and repatriation, and holiday cancellation and curtailment. We assume that such a policy is in force before you depart. Seedlings of Gaia will not hold accountability for any medical intervention needed during or after your stay with us.
Contact data
We ask that you provide us with a valid email address. If you change this you should inform us immediately. We correspond officially by email once your booking has been made and we have received your deposit. We will also email you all of the information that you need to get to the retreat location and the program.
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We also require a mobile phone number so that we can contact you during your travel to the location or during your stay.
Your data is collected and used only for the operations performed for the retreat or session you have booked with us and will not be distributed with third-parties nor for any marketing reasons.
Payment and deposits
For confirming your reservation for retreats we give you the option to transfer for the total amount in full or you can transfer a deposit first that is non-refundable with the remaining balance to be paid until 2 weeks before the start date of your retreat. The remaining balance can be done by bank transfer, details will be provided in your retreat confirmation.
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For confirming your reservation for sessions or classes we ask you to do the payment in full before you attend class that is non-refundable even in the case of no-show.
Cancellations and changes to reservation or booking
Due to prepayment of properties and services we ask for a non-refundable deposit of 200 EUR to be paid for confirming you reservation that will not be refunded in case of cancellation under any circumstances. Please make sure you read and understand this and Seedlings of Gaia will not be held accountable for refunding the deposit in any case.
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In case of cancellations of the retreats once the total amount has been paid, we give you the option of postponing your retreat schedule with us to the next available date or otherwise refunding of the remaining balance minus the deposit.
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In case of cancellations of the one day sessions or classes, the amount paid will not be refunded under any circumstances.
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In case of cancellation of the retreat or session on the behalf of Seedlings of Gaia the total of amount paid, including the deposit, will be refunded.
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Seedlings of Gaia reserves the right to amend the dates. This may be due to several reasons, not limited to but including war, adverse weather conditions, riots and or matters concerning safety, operational circumstances such as damage caused by fire, or the accommodation becoming unusable due to utility company work or lack of services, leaks, repair work or any other such reason. In these circumstances, the reservation may need to be adjusted accordingly in date, time and place. You will be informed beforehand in such extreme cases. Seedlings of Gaia is not liable for any additional costs or losses that are incurred by you due to the change of reservations. This includes, but is not limited to, any extra hotel reservations, car rentals or the cost of non-refundable airline tickets.
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Responsibility
We are responsible for providing the services listed and confirmed at the confirmation, where it is within our control. Furthermore, it is agreed by you that the owners/operators of the retreat are not the guardians of any customers’ safety and they, individually or collectively, cannot be held liable in any way for occurrence which might result in illness, injury or other damage, loss or theft to the customer, his property, or his family, heirs or assigns. The liability of Seedlings of Gaia is limited to a total of the booking price irrespective of the title/claim.
Your Health
Retreat participation, yoga, workshop, excursions, trips and exercise classes are all undertaken at your own risk. For your safety and for the safety of the other participants and members of the team we need to make sure that we are well informed regarding any special conditions. You will need to inform Seedlings of Gaia before attending the retreat. In the case of any serious health conditions (allergy, mentally and physically), you need to confirm that you are sufficiently fit and healthy to take part in the yoga classes and other activities. Seedlings of Gaia will be blameless for any injuries incurred during your stay. Seedlings of Gaia will not be liable for any loss or damage to your personal property.
***Waiver of Responsibility
With respect to booking and/or joining a retreat with Seedlings of Gaia facilitated ( I, and if I am under 18 years of age, my parent or legal guardian, collectively and individually referred to henceforth in the first person singular) understand that my permitted participation in this retreat, for which I hereby acknowledge, may include tasks or actions that might be hazardous to me. Irrespective of the risk associated from these hazards, I assume any risk or harm that may occur to me or the participant due to taking part in the retreat or the consumption of any substances during my (their) participation of the retreat.
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I release Seedlings of Gaia from all liability, damages or costs that might arise from participation in the retreat involved, from participation in activity involved and from any consequence involved in my (their) participation including travel to and from the event, excursions or any other activity during the retreat, session or class.
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I agree to be bound by the under-noted conditions of this waiver and release of liability, limitation of damages, indemnification from claims, consent to medical attention and treatment.
Agreement of voluntary participation
I hereby confirm that I understand that I am participating in a retreat, session or class by Seedlings of Gaia voluntarily. My health is good, and I suffer no physical or mental conditions that render me particularly susceptible to injury or any disability while participating in the activities offered by Seedlings of Gaia. I understand a retreat, session or class involves activities that may present a risk to those with specific heart or lung conditions, or with any other condition where walking and exercise should be kept to a minimum. I understand that Seedlings of Gaia is not responsible for the content of any food or drink that I consume, and that I am solely responsible for any damage to my health through any allergy, known or unknown, that I may have.
Understanding of risks involved
I am fully aware of all risks associated with my participation in a retreat including without limitation, any injury arising from or associated with food sickness, allergic reactions, weather conditions, choking, injuries caused by other participants, pedestrians and motor vehicles, either by mishap, accident or self-inflicted.
Acceptance of risk and personal responsibility
I accept and assume all risks in association with the retreats, sessions or classes offered by Seedlings of Gaia, whether there foreseen or unforeseen, known or unknown, in any way whatsoever associated with my participation in the activities offered by Seedlings of Gaia.
Release Seedlings of Gaia from Liability
I hereby forever and unconditionally release Seedlings of Gaia, plus any affiliated entities or subsidiaries, volunteers of the organization, current and former employees, members of the team, owners, managers, contractors, partners, shareholders or insurers (referred collectively to as the ‘Released Entities’) from any and all actions, claims, damages losses, costs liabilities and expenses, including attorney’s fees without limitation, for any loss or damage of property, injury or death that arises in any way out of my participation in a retreat or session or class including, without limitation, any and all claims arising from the negligence of the ‘Released Entities’.
Limitation of Damages
The liability of the Company to me will be limited to actual damages caused by the gross negligence or willful misconduct of the Released Entities while performing their duties and responsibilities hereunder, provided that my damages in connection with my participation in the retreat shall not under any circumstances exceed the sum of Euro 500. My sole and exclusive remedy shall be recovery of that sum not exceeding Euro 500. All liability arising out of my participation in the Retreat shall be cumulative and not by each individual instance. Seedlings of Gaia shall in no way be liable for any incidental, consequential, punitive or special damages or any other form of direct or indirect damages even if Seedlings of Gaia has been informed of the possibility thereof.
Indemnity from Claims
I agree defend and indemnify the Released Entities previously defined from all claims of any kind incurred as a result of my participation in a retreat, session or class by Seedlings of Gaia.
Consent to medical treatment
I hereby authorize Seedlings of Gaia to provide me with customary medical treatment, assistance, transportation and emergency medical treatment by means of medical personnel or services of its choice, although this consent does not imply that Seedlings of Gaia has a duty to offer such assistance, services or transportation.
Severability
If for any reason any provision of this waiver is declared to be unenforceable or invalid, the enforceability and validity of the remaining provisions shall remain unaffected. The provision declared unenforceable or invalid shall be deemed modified as to render it enforceable and valid. If no modification is possible to render it enforceable and valid, then this waiver shall be considered as if such a provision was not included, and the obligations and rights of the parties concerned shall be construed and enforced accordingly.
Binding Effect
This waiver is binding upon my next of kin, family, heirs, personal representatives, beneficiaries and assigns, and inure to the benefits of the Company, its assigns and successors.
By continuing to take part in a Retreat organized by Seedlings of Gaia I indicate my voluntary agreement to the provisions of this waver and Release of Liability.
Participation in a Retreat by a person under the age of 18 years is an indication that a parent or legal guardian of the person taking part has read and consented to this waiver in addition to the person taking part.
Lost and Found
Items left at the venue will be returned only upon request and at the guests’ expense. Seedlings of Gaia is not liable for lost items. Seedlings of Gaia will only hold items for 30 days before they are discarded.
Weather conditions
Due to many reasons the worlds weather conditions can be unpredictable and can change quickly and significantly. Seedlings of Gaia cannot be made liable for unpleasant or unsuitable weather conditions and no refunds are made for such conditions.
Force Majeure
Means any unusual and unforeseeable circumstances beyond our normal control, the consequences of which could not have been avoided even when exercising all due care. Such circumstances or events include, but are not limited to, war or threat of war, riot, civil unrest, industrial disputes or strikes, unavoidable technical problems with the accommodation, transport or closure or congestion of airports, terrorist activity, natural disasters, industrial disasters, fire, theft, flooding and adverse weather conditions. In the event of any the above, refunds and compensation payments cannot be made and Seedlings of Gaia will not be held accountable.
Verbal changes
Verbal changes of contract are not valid unless agreed and confirmed in writing by Seedlings of Gaia.
Contact, Complains, Suggestions
In the case when you should have any problems during your stay, this should be brought to the attention of the retreat manager to find a direct solution. If you are not satisfied with the proposed resolution, then any further comments or suggestions should be put in writing within 14 days of your return, specifying the problems to: seedlingsofgaia@gmail.com
Contact
Thank you for being here. Please take your time to read carefully our Terms & Conditions and feel free to contact us for any questions or inquiry.